Everything You Need To Know About Construction Administration

• The construction phase begins with the initiation of the project; the budget, design and the ultimate goal of the project directly affects the work of the contractor.
• Always confer with your legal consultant for review of contracts and the front end of the specifications.
• Know your project budget and add 10% to the Purchase Order per contract for contingencies
• Know the District’s policy for Change Orders
• Know the District’s timeline to process progress payments
• Architect’s design
  
  • If it is a duplicate de

• • Include any District’s standards of materials and systems, i.e. locks, energy management systems
  • Make sure the District’s maintenance person has reviewed and signed off on the design
• Specifications
  
  • Include special site conditions, such as relocation of utilities, extreme dust control
  • District approval of Superintendent and Project Manager
  • Require a two warranty period, longer on equipment
• Bidding Process
  
  • Wide public advertisement, not just in your area
  • Place documents in Plan Rooms
  • Determine who should get plans for a deposit
  • Determine bid date, check other projects bidding and allow 4 weeks for a bid period
• General Contractor Requirement
  
  • Minimum one complete new school in the last five years of similar size
  • Minimum of one school modernization in the last three years of similar complexity
• Selection of Contractor
  
  • Review and interview the three low bidders
  • Review their projects for the last 3-5 years
  • Contact the previous project Architect, District Rep, and District Maintenance person
  • DOCUMENT ALL RESPONSES
• Start of Construction
  
  • Start a project binder to contain correspondence, meeting minutes and notes
  • All correspondence must go through the Architect
  • If there are major problems send copies to your legal consultant, now
  • Resolve problems at the lowest level and at the earliest time
• Pre-Construction Meeting
  
  • At the meeting have YOUR TEAM, the architect, contractor, DSA inspector, testing agency, major subs, principal (if known)
  • Architect is interpreter of documents
  • Set weekly meeting day and time; you must be there to know what’s going on!!
  • Determine day for review of progress payments, this is the contractor’s life line
  • Indicate District’s policy on Change Orders
  • Indicate the policy on visits by Labor groups
  • Time of construction required by City
  • Who responds to neighbor complaints
  • Inspection of work prior to covering
  • No non-approved materials on site
  • No import of non-approved soil
• Weekly Meetings
  
  • Architect records minutes of the meeting
  • Identify a response person and date for each item
  • There will be changes to the design!!!
  • There will be work installed incorrectly!!!
  • The District will make changes!!!
  • There will be unforeseen conditions!!!
  • Play nicely, lose the egos
• Progress Payments
  
  • As-built drawings and specifications must be up to date
  • Architect, Inspector and Owner must ALL agree on percentage complete
  • Process payment in a timely manner!!
  • Require waivers when necessary
  • Review Escrow Account monthly
• Project Close-Out
  
  • Archives, all as-built drawings (CAD) and specifications, shop drawings, samples manuals, etc.
  • Maintenance department makes final inspection
  • Determine maintenance schedule of equipment
  • Final waivers
  • List of service providers for equipment
• Post Completion Inspection
  
  • At the end of the first year of operation, have the architect and maintenance inspect the project
  • Provide a list of design concerns
  • Provide a list of warranty items
  • Architect to interview the educational staff and provide a report
• Major Problems
  
  • Architect, if they cannot respond timely
  • Contractor, if they cannot respond timely
  • Deal with the problems and don’t be afraid to fire a consultant or contractor
  • Resolve the problems at the lowest level and at the earliest time

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How to Learn Construction Estimating

Wiki Commons

Construction estimators use building plans, project specifications, and information obtained with site visits to estimate the cost of completing a job. The estimate they create contains all the material and labor costs associated with construction and project management, as well as overhead, profit, and fees. The key to learning construction estimating is to develop an increasingly comprehensive understanding of the building process. This allows the estimator to analyze a project thoroughly to develop the most accurate estimate possible.

Instructions

1. 
   
   Enroll in a degree program. Degrees in Engineering, Construction Management, or Architecture can provide you with a thorough understanding of the basics of the construction industry. You'll learn about the various materials used, and how they are installed. In addition, you'll gain insight into how buildings are put together, as well as how different construction activities impact one another. These programs also include coursework in estimating procedures and the use of estimating software.
   
2. 
   
   Look for a specialized estimating course. Many community colleges and technical schools offer certificate programs or single courses that teach construction estimating. These courses can help you learn the basics of the construction process, and also teach you to look at the process critically
   
3. 
   
   Gain experience in the field through internships or on-the-job training. Many elements can effect an estimate, and these elements can be different on every job. Spending time on a construction site is one of the best ways to get familiar with all the different factors that can effect a project. Many large general contractors hire students majoring in the construction trades for both internships and entry level jobs. These students will usually start work on the site, assisting the project manager and superintendent. Here, they can gain a true understanding of what it really takes to construct a building or other project.
   
4. 
   
   Learn to read blueprints. As an estimator, you'll gather most of your information about a project from its blueprints. With a bit of patience and practice, you can generally learn this skill on your own. If you find it too difficult, look for courses at your local community college or contractor's association. Develop good plan review habits now to help you when you are estimating work. This includes taking note of every piece of information on the page, such as symbols and numbered notes. It is also important to look for discrepancies among different sections of the plans, and to clarify these items before submitting an estimate.
   
5. 
   
   Improve your understanding of mechanical and electrical systems. These two elements typically make up the largest portion of a construction estimate, and are also considered to be the most complicated. The more you know about these elements, the more likely you are to prepare an accurate estimate. Consider taking a course in basic electricity or HVAC systems. Read books on these topics, especially those aimed at commercial systems. When looking for internships, consider taking a position with a mechanical or electrical subcontractor. You'll gain invaluable knowledge that will be extremely beneficial to your estimating career, and may put you well ahead of other candidates when you begin your job search
   .
   
6. Get familiar with the MasterFormat system developed by the Construction Specifications Institute (CSI). This system is used throughout the entire construction industry as a way to organize construction activities, project specifications, and other components. As an estimator, you'll find that most of your estimates will be organized according to this system. Most estimating software is also arranged according to the MasterFormat.There are 50 divisions in the system, and each is broken down into dozens of individual sections. For example, Division 22 is for Plumbing, and Sections 22 01 through 22 20 address various elements of plumbing materials and methods. Using this system helps an estimator develop a comprehensive bid, with fewer oversights. The MasterFormat can be accessed for free at the CSI website.

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